Resignation Dos and Donts: How to Quit Your Job Professionally
Are you tired of waking up every Monday morning with a sense of dread, knowing that you’re stuck in a job that’s sucking the life out of you? You’re not alone. According to a Gallup survey, 43% of employed adults in the United States are working remotely, but even with the flexibility, many are still unhappy with their jobs. In fact, a staggering 60% of employees report feeling emotionally detached from their work, and 19% even admit to having a miserable work experience. If you’re one of them, it might be time to consider making a change. But before you can start your new journey, you have to take care of the old one. That’s where the concept of resignation dos and donts comes in.
Quitting a job can be a daunting task, especially if you’re not sure how to go about it. You might be worried about burning bridges, or leaving on bad terms, or even worse, being judged by your colleagues. But the truth is, resigning from a job is a normal part of career development. Whether you’re moving on to a new opportunity, or simply leaving for personal reasons, it’s essential to do it professionally. After all, you never know when you might need to ask for a reference or recommendation in the future.
So, what are the resignation dos and donts that you need to know? How can you ensure that you leave your job on good terms, while also maintaining your dignity and integrity? In this article, we’ll take you through the essential steps to follow when resigning from your job. From giving notice to handling a counteroffer, we’ll cover it all. By the end of this article, you’ll be equipped with the knowledge and confidence to make a smooth transition to your next chapter. So, let’s get started!
Should You Resign in Person or Over Email?
Deciding how to resign from a job can be a daunting task. One of the most important decisions is whether to resign in person or over email. Here are 7 questions to help guide your decision:
Quick Answer Summary:
- In person: Recommended if you have a good relationship with your supervisor, are in a senior or leadership position, or are resigning for a new job opportunity.
- Email: Recommended if you have a difficult relationship with your supervisor, are in an entry-level position, or are uncomfortable with confrontation.
- Either: Can be acceptable if you have a neutral relationship with your supervisor, are in a middle management position, or are leaving for a non-job related reason.
Recommendations:
- If you answered:
- 1. Good, 2. Long, 3. Senior, 4. Yes, 5. Comfortable, 6. Formal, 7. Standard: In person
- 1. Bad, 2. Short, 3. Entry-level, 4. No, 5. Uncomfortable, 6. Casual, 7. Short: Email
- Any combination not listed above: Either
Resignation Dos and Donts: Key Takeaways
- ✅ Provide adequate notice: Give your employer sufficient time to find a replacement, usually 2 weeks’ notice, to maintain a positive relationship.
- ✅ Be prepared to have an exit interview: Be honest but tactful about your reasons for leaving, and use the opportunity to thank your employer for the experience.
- ✅ Keep it professional: Avoid negative comments or complaints about colleagues, management, or the company.
- ✅ Offer assistance with the transition: Show your commitment to the company’s success by helping with the handover of your tasks and responsibilities.
- ✅ Keep your resignation letter concise and formal: Include essential details, such as your last day of work and a thank you note.
- ✅ Don’t burn bridges: Maintain a positive attitude and leave on good terms to preserve your professional network and reputation.
- ✅ Don’t discuss your new job: Refrain from sharing details about your new role or employer until you’ve officially started.
The Art of Writing a Professional Resignation Letter
Do: Provide Adequate Notice
When resigning from a job, it’s essential to provide your employer with adequate notice. This allows them to find a replacement and make necessary arrangements. The standard notice period is two weeks, but it may vary depending on your employment contract or company policies.
Don’t: Be Negative or Critical
A professional resignation letter should not contain negative comments or criticism about the company, colleagues, or supervisors. Keep the tone positive and focus on expressing gratitude for the opportunities you’ve had.
Do: Include Essential Information
Make sure to include the following essential information in your resignation letter:
* Your position title and company name
* Date of last day of work
* Reason for leaving (optional)
* Offer to assist with the transition
Don’t: Forget to Proofread
A resignation letter with grammatical errors or typos can make a negative impression. Proofread your letter multiple times to ensure it’s error-free and polished.
Do: Keep it Concise
Keep your resignation letter brief and to the point. Aim for a length of one to two pages at most.
Don’t: Use a Generic Template
While it’s tempting to use a generic resignation template, it’s better to tailor your letter to your specific situation and company. This shows that you’ve taken the time to think about your resignation and are committed to leaving on good terms.
Do: Show Appreciation
Express gratitude for the opportunities you’ve had while working at the company. This can include thanking your supervisor, colleagues, or the company for supporting your growth and development.
Don’t: Burn Bridges
Your resignation letter is a formal document that can be kept on file. Avoid burning bridges by being professional, respectful, and courteous.
Do: Follow Company Procedures
Familiarize yourself with your company’s resignation procedures and follow them accordingly. This may include submitting your resignation letter to HR or your supervisor.
Don’t: Leave on Bad Terms
Leaving on bad terms can harm your professional reputation and make it difficult to ask for references or recommendations in the future.
| Dos | Don’ts |
|---|---|
| Provide adequate notice | Be negative or critical |
| Include essential information | Forget to proofread |
| Keep it concise | Use a generic template |
| Show appreciation | Burn bridges |
| Follow company procedures | Leave on bad terms |
For more information on writing a professional resignation letter, check out these resources:
* The Balance Careers: How to Write a Resignation Letter
* Indeed: How to Write a Resignation Letter
Resignation Letter Templates to Help You Get Started
Template 1: Basic Resignation Template
Scenario: You’re leaving for a new opportunity and want to keep your resignation letter simple and to the point.
[Date] [Recipient's Name] [Recipient's Title] [Company Name] [Company Address] Dear [Recipient's Name], Please accept this letter as formal notice of my resignation from my position as [Your Position] at [Company Name], effective [1] days from the date of this letter. My last day of work will be [Date]. I appreciate the opportunities I have had while working at [Company Name], and I am grateful for the experience. Sincerely, [Your Name]
Why it works: This template is straightforward and to the point, making it easy to use and understand. It provides the necessary information, including the effective date of resignation and a thank you note.
Template 2: Resignation with Gratitude and Offer to Assist with Transition
Scenario: You’re leaving on good terms and want to show appreciation for the opportunity to work with the company. You’re also willing to help with the transition process.
[Date] [Recipient's Name] [Recipient's Title] [Company Name] [Company Address] Dear [Recipient's Name], I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [2] weeks from the date of this letter. My last day of work will be [Date]. I want to express my sincere gratitude for the opportunities I have had while working at [Company Name]. I appreciate the experience and skills I have gained, and I am grateful for the support and guidance you and the team have provided. I am committed to ensuring a smooth transition of my responsibilities and am happy to assist in any way possible during my remaining time here. If there is anything specific you would like me to focus on during my notice period, please let me know. Thank you again for the opportunity to work at [Company Name]. Sincerely, [Your Name]
Why it works: This template shows appreciation for the opportunity to work with the company and offers to assist with the transition process, demonstrating a commitment to leaving on good terms.
Template 3: Resignation with Reason (Optional)
Scenario: You’re leaving due to a specific reason, such as a new opportunity or relocation, and you choose to share this information with your employer.
[Date] [Recipient's Name] [Recipient's Title] [Company Name] [Company Address] Dear [Recipient's Name], Please accept this letter as formal notice of my resignation from my position as [Your Position] at [Company Name], effective [3] days from the date of this letter. My last day of work will be [Date]. I have decided to resign due to [briefly mention the reason, e.g., a new opportunity that aligns with my career goals]. I appreciate the experience and skills I have gained while working at [Company Name], and I am grateful for the support and guidance you and the team have provided. Thank you for your understanding, and I wish the company continued success in the future. Sincerely, [Your Name]
Why it works: This template provides a clear reason for resignation (optional), while still maintaining a professional tone and expressing gratitude for the experience.
Don’t Burn Your Bridges: Common Resignation Mistakes to Steer Clear Of
Why it’s problematic: Quitting without notice can damage your professional reputation and burn bridges with your former employer.
How to fix: Provide a standard notice period (usually 2 weeks) to allow your employer time to find a replacement and make necessary arrangements.
Why it’s problematic: A negative or confrontational attitude during your resignation can create a toxic atmosphere and make it difficult to ask for references or recommendations in the future.
How to fix: Remain professional and respectful, even if you’re leaving for negative reasons. Focus on the positive aspects of your experience and express gratitude for the opportunities you’ve had.
Why it’s problematic: Not offering to assist with the transition can leave your employer with a significant burden and make it seem like you’re abandoning your responsibilities.
How to fix: Express your willingness to help with the transition, whether it’s training a replacement, completing outstanding tasks, or providing information to ensure a smooth handover.
Why it’s problematic: Sharing confidential information about your employer or colleagues can damage trust and lead to serious consequences.
How to fix: Maintain confidentiality and only share information that’s publicly available or necessary for your departure.
Why it’s problematic: Posting unprofessional updates or comments on social media can harm your professional reputation and relationships with former colleagues.
How to fix: Refrain from posting anything that could be perceived as negative or unprofessional about your employer or colleagues. Keep your social media profiles professional and respectful.
Why it’s problematic: Not having a plan for your next steps can create uncertainty and make it seem like you’re leaving without a clear direction.
How to fix: Have a clear plan in place for your next career steps, whether it’s a new job, further education, or a break. Be prepared to discuss your plans and goals with your employer.
Why it’s problematic: Not documenting your departure can lead to confusion or disputes about your employment status, benefits, or outstanding issues.
How to fix: Keep a record of your resignation, including the date, reason, and any agreements or next steps discussed with your employer.
Why it’s problematic: Leaving on bad terms can create a lasting negative impression and make it difficult to ask for references or recommendations in the future.
How to fix: Make an effort to leave on good terms, even if you’re leaving for negative reasons. Focus on maintaining a positive relationship with your former employer and colleagues.
Your Step-by-Step Resignation Action Plan
Before You Start ✅
- ✅ Review your employment contract to ensure you’re providing adequate notice
- ✅ Prepare a formal resignation letter or email template
- ✅ Schedule a meeting with your supervisor or manager
- ✅ Consider having a plan for your next steps, including a new job or career path
- ✅ Be prepared for a conversation about your reasons for leaving (or not)
While Writing ✅
- ✅ Use a professional tone and format for your resignation letter or email
- ✅ Include the essential information: position, company, date of last day of work, and notice period
- ✅ Express gratitude for the opportunities you’ve had while working at the company
- ✅ Offer assistance with the transition process
- ✅ Keep it concise and to the point, avoiding negative comments or complaints
Before Sending ✅
- ✅ Proofread your resignation letter or email for spelling and grammar errors
- ✅ Ensure you’ve included all necessary information and attachments
- ✅ Save a copy of your resignation letter or email for your records
- ✅ Consider having a colleague or mentor review your resignation letter or email
- ✅ Be prepared to deliver your resignation in person, if possible
Frequently Asked Questions About Resigning from Your Job
Q: What is the best way to resign from a job?
Answer: The best way to resign from a job is to do it in person, by scheduling a meeting with your supervisor or manager, and then following up with a formal resignation letter. This approach shows respect for your employer and colleagues, and allows for a professional conversation about your departure. It’s also a good idea to be prepared to discuss your reasons for leaving, but avoid negative comments.
Q: How much notice should I give before resigning?
Answer: The standard notice period is two weeks, but this can vary depending on your employment contract, company policies, or industry norms. It’s essential to review your contract or speak with HR to determine the required notice period. Giving adequate notice allows your employer time to find a replacement and make necessary arrangements.
Q: Should I give a reason for resigning?
Answer: You don’t have to provide a detailed reason for resigning, but it’s a good idea to be prepared to discuss your decision in general terms. Keep your explanation positive and focus on your career goals or new opportunities. Avoid complaining or speaking negatively about the company, colleagues, or supervisors.
Q: Can I resign via email or text message?
Answer: No, it’s not recommended to resign via email or text message. Resigning in person or over the phone is a more personal and professional approach, and shows respect for your employer and colleagues. If you can’t meet in person, a video call or phone call is a better option than email or text.
Q: What should I include in my resignation letter?
Answer: A resignation letter should include your intention to leave, the date of your last day of work, and an offer to assist with the transition. You can also express gratitude for the opportunities you’ve had while working at the company. Keep the tone professional and avoid negative comments or complaints.
Q: Can I leave immediately after resigning?
Answer: No, it’s generally not recommended to leave immediately after resigning. You’ve likely committed to working a certain notice period, and leaving immediately can burn bridges and damage your professional reputation. If you need to leave quickly, discuss alternative arrangements with your employer, such as a shorter notice period or a departure date.
Q: What if my employer asks me to stay?
Answer: If your employer asks you to stay, consider their request carefully. Think about your reasons for resigning and whether there’s anything that would make you change your mind. If you’re certain about your decision to leave, it’s best to politely decline and reiterate your commitment to a smooth transition.
Q: How do I handle a counteroffer?
Answer: If your employer makes a counteroffer, consider it carefully and weigh the pros and cons. Think about your reasons for resigning and whether the counteroffer addresses your concerns. Don’t feel pressured to accept or decline immediately – take time to think and discuss with trusted advisors if needed.
Q: What if I’m resigning due to a difficult work environment?
Answer: If you’re resigning due to a difficult work environment, prioritize your well-being and safety. Document any incidents or issues that led to your decision, and consider speaking with HR or a trusted supervisor. When resigning, keep your explanation brief and focus on your career goals or new opportunities.
Parting on Good Terms: Wrapping Up Your Resignation Process
As you prepare to leave your current job, it’s essential to execute your resignation with professionalism and tact. By following the dos and don’ts outlined in this guide, you can ensure a smooth transition and maintain a positive relationship with your former employer.
In summary, remember to:
* Provide adequate notice and submit a formal resignation letter
* Express gratitude for the opportunities you’ve had
* Offer to assist with the transition and training of your replacement
* Leave on good terms with your colleagues and supervisor
On the other hand, avoid:
* Burning bridges or speaking negatively about the company or colleagues
* Quitting abruptly or without notice
* Failing to tie up loose ends or complete outstanding tasks
As you move forward, take the next steps to solidify your professional reputation:
* Update your LinkedIn profile and networking contacts
* Prepare for potential interviews or references
* Focus on your future career goals and opportunities
By handling your resignation with care and attention, you’ll set yourself up for long-term success and a strong professional network. Take control of your career and make a positive impact with a well-executed resignation. Start planning your next steps today and make a lasting impression in your industry.